PA/Office Manager — London
Your main responsibilities will include:
- Ensuring the smooth running of the office including answering and directing phone calls.
- Organising and scheduling of appointments, meetings and conference calls.
- Providing support for the business’ including collating billing information and producing client invoices.
- Managing the expenses process.
- Managing office correspondence including incoming/outgoing post and deliveries.
- Maintaining client contact lists and other databases.
- Booking travel arrangements.
- Managing any issues with the building and ensuring the workplace remains tidy.
- Support senior managers.
- Supporting HR duties, including maintenance of holidays and sickness calendars.
- Managing office contracts, including cleaner and water deliveries.
- Assist with the implementation/maintenance of policies including Health & Safety, First Aid and Fire Marshalling.
- Ensure visitors enjoy an excellent experience.
- Arranging office social events.
- Other administration duties as required such as compiling reports, meeting minutes, monitoring and ordering supplies, and general administration.
- Be an eager participant of any ad-hoc administration tasks.
Cytec Solutions is a technology company, with a pedigree for developing, implementing and supporting tailored solutions in the fields of share plan administration and insider management.
Established in 2000, Cytec Solutions works on developing high quality, innovative software solutions. Cytec Solutions work with FTSE listed companies, private organisations and administrators/ trustees, all of whom expect reliable and cost-effective solutions. Take this exciting opportunity to play a real part in the extended growth of this progressive company.
- Proactive and flexible with a strong willingness to learn.
- Experience using MS Office applications to an intermediate level.
- Excellent organisational skills.
- Effective time management skills.
- Methodical, accurate and numerate.
- Excellent interpersonal skills.
- Professional, helpful and friendly telephone manner.
- Can do approach